Group Size

Landmark Park can accommodate field trips for various numbers of students. However, we recommend teachers schedule trips for two classes or a maximum of 60 students per group. For larger groups, please contact the Education Department. We cannot present programs for groups smaller than 10 students (some exclusions do apply).

Due to fire code regulations; the MAXIMUM OCCUPANCY FOR THE PLANETARIUM IS 40 INDIVIDUALS. Student safety is our number one priority so we will not allow more than 40 individuals; students and adults, into the planetarium at a time so please plan accordingly.

Due to the popularity of our programs, an accurate count of student participants is due two weeks prior to the program date. Once the two week deadline has passed, the school is re-sponsible for a minimum payment of 80% of the number of students participants stated in the program confirmation letter, or the last number submitted in writing prior to the two week deadline. Any changes to a program must be submitted in writing to the Education Department via email or mail. (education@landmarkparkdothan.com, ATTN: Education Department P.O. Box 6362 Dothan, AL 36302). The Education Department will confirm any changes in writing.

Clothing

Adults and children should wear comfortable walking shoes and clothing appropriate to the weather. Closed toe shoes are required. Please plan for weather and remind students to bring sweaters/jackets/rain jackets when necessary. We operate in all kinds of weather.

Arrival and Departure

Please make plans to arrive at the park at least 15 minutes or more prior to your scheduled

education program. This will give you plenty of time to exit the bus and get in to your groups, and use the restrooms, as well as meet up with any extra chaperones or parents. Please arrive on time. Late groups may have their program shortened to conclude on time. Groups who arrive 30 minutes late or more risk missing the entire program. 

In most cases we have more than one group on site and need to stick to our schedule. When you arrive at the Park, our gate attendant will great your group, accept any program fees, and direct you where you park and meet your instructor. Please make sure all adults attending, including bus drivers, know that EVERY vehicle must stop to check in at our gate house. All vehicles must also park where the gate attendant directs them to park. 

Early arrivals may have to wait until staff and program preparations are ready. During this delay you and your group are invited to explore the grounds, just be sure to be back at the designated meeting point in time for your program. Please be respectful of other groups on-site who may already be in a program while exploring the Park grounds. 

A staff member will greet you and your students in the parking area to give your group an orientation. If classes are to be divided or broken up into groups, please have this organized before your arrival. Please note the orientation is for ALL students and chaperones, even if their program is not until a later time.

Please pay attention to your program information letter, as it contains important information about where you will need to park, unload, meet the Landmark Park staff member, etc.

Martin Drugstore Pre-Orders

If you need to be back at the school by a certain time, please remember that milkshakes and malts from the Martin Drugstore are made from scratch and may take up to an additional 3-5 minutes each to make. If you’re in a hurry, we recommend requesting a pre-order of ice cream or telling your students they can only order ice cream (cups or cones) or floats. Pre-orders and prepayment are due one week before the program and are $1 per cone. Please note the Martin Drugstore is not open on Mondays and Tuesdays.

Responsibilities of Teachers and Chaperones

During your visit the behavior of your students will be your responsibility. We hope that your primary concern, as ours, is to provide quality education for your students. We reserve the right to dismiss disruptive and disrespectful individuals or groups from a program.

Reservations

Due to the popularity of our programming, teachers are encouraged to make their reservations as soon as possible. To start the reservation process, please fill out a reserva-tion request form which can be found on our website. (www.landmarkparkdothan.com/registration-form/) Please note your reservation is not complete until you have received your program confirmation letter and paid you deposit or signed a contract! A deposit of 25% of your total program fee is due two weeks after you submit your program request form. For groups unable to submit a deposit, a contract is required. Groups who pay in full two business days prior to the program date will receive a 10% discount. The Education Department will not present programs to groups who have not paid their deposit or submitted a contract in lieu of a deposit. If you have a special request or would like for our staff to emphasize a particular subject during your program, please write it in the “comments” section of your reservation request or email the Education Department. In order to better serve you, all program changes must be requested in writing and occur two weeks prior to the program. Program requests can be submitted via email (education@landmarkparkdothan.com) , fax 334-677-7229), or mail (ATTN: Education Department P.O. Box 6362 Dothan, AL 36302). Our cancellation policy for education programs can be found on our website (www.landmarkparkdothan.com/policies) or in this program guide. For more information, please contact the Education Department via phone (334-794-3452) or email (education@landmarkparkdothan.com).

General Rules

Landmark Park is a very special place, and your trip to Landmark Park will be what you make of it. It is important to approach Landmark Park as a learning experience. Landmark Park is a living history museum; it collects and preserves (buildings and artifacts as well as natural habitats), studies, and interprets for the public the natural and cultural heritage of the Wiregrass Region. During your visit, the control and behavior of the student’s will be the teacher’s responsibility. We ask that your primary concern be helping us encourage the development of a unique learning situation.

Please make sure everyone understands the following rules:

-Respect others in your group and park staff 

-Teachers and chaperones must stay with their groups at all times 

-Chaperones should always set good example for the students

-Chaperones are encouraged to not bring their own children with them if their children are younger than the group they are accompanying

-Students and chaperones are asked not to talk while the Educator is talking or while other students are asking questions

-Have students use the bathroom before leaving the school or when first arriving at the Park

-Cameras and cell phones are welcome, however we ask that students and adults refrain from using cell phones, chewing gum, or eating food during the program

-Landmark Park staff and the media may be present during your program to take pictures or videos. It is your responsibility to inform the Education Department if you have any students that cannot be photographed.

-Landmark Park reserves the right to send home any student who destroys property, behaves aggressively or takes any other action deemed detrimental to other students or the program. The school will be responsible for providing transportation in such cases and for any damage to the facilities and equipment. No refunds will be made in these circumstances.

Lunch

You are more than welcome to bring in lunches. There are several picnic areas available. There are 12 tables under the playground pavilion, next to the Interpretive Center, and

scattered around the Park. All picnic tables are available on a first-come, first-served basis. Please make sure all trash is thrown in the trash cans. Please make sure students are aware of the proper recycling bins for aluminum and plastic.

Cost & Payment

Full payment is due no later than the day of the program. Groups who pay in full prior to the program date will receive a 10% discount. We accept credit cards, cash and checks. All checks should be made payable to Landmark Park. If you are mailing your check, please mail it to P.O. Box 6362 Dothan, AL 36302, not our physical address. You will receive an invoice with your program confirmation. Groups paying for programming are allowed to arrive early or stay after your program is complete to enjoy all Landmark Park has to offer. A deposit of 25% or a contract is due before your program booking is complete. Your deposit is due one month after your program request has been submitted, unless otherwise noted by the Education Department Staff. Landmark Park’s Education Department will not present programs to groups who have not paid a deposit or signed a contract in lieu of a deposit. Groups registering less than 10 students for Harvest Heydays or Cane Grinding Day must pay in full in order for your program booking to be complete.

Cancellations

Landmark Park reserves the right to alter, reschedule, or cancel programs due to severe weather. A member of the Education Department will contact you to discuss options should this occur. In most cases, programming can be moved indoors or the teacher will have the option to change to an indoor program. Should Landmark Park find it necessary to cancel a program, a full refund will be issued.

If you choose to reschedule or cancel your group, you risk losing any deposit paid and potentially the program fee. Rescheduling or canceling a group must be done at least two weeks prior to your visit. Groups that cancel within two weeks of the program will owe a 10 % processing fee in addition to the 25% deposit amount. Groups that reschedule may transfer deposits from one program to another within the same school year. Landmark Park cannot guarantee availability for the program on a later date. Refunds will not be issued to groups who pre-pay for programs and cancel within two weeks prior to the program date, except in special circumstances. Please note that even if your group has not paid a deposit or the program fee, Landmark Park’s Education Department will bill your school for the amount owed should you choose to cancel within the two week period prior to your program date. To cancel or reschedule, please contact the Education Department via mail or email. You will receive a cancellation or rescheduling confirmation once the request has been processed by the Education Department

Parents and Chaperones

Parents and chaperones are welcome to attend certain programs. For those programs, your group will receive one free parent or chaperone for every 10 students attending. Additional parents or chaperones will pay the program fee. Prepaid and free parents and chaperones will receive a wrist band so our Gate Attendant will know not to charge them. Wristbands will be mailed the week prior to the program or may be picked up at the Park office with advance notice. Our Gate Attendant will not be responsible for distributing wristbands and will charge the program fee to any adult without a wristband. Because some teachers choose not to take advantage of this free benefit, it is the teacher’s responsibility to inform the Education Department staff if wristbands will be needed TWO WEEKS PRIOR TO THE PROGRAM DATE in order for them to be mailed on time. After that date, the teacher may schedule a time to pick up the wristbands at the Park office. Please note: if some of your parents prepay with your school, but your school does not prepay with the Park, there is usually a lot of confusion at our gate because we have no way of knowing which parents have paid and which ones haven’t! Please keep in touch with an Education Department staff member about how you plan on handling chaperones so they can advise you on the best option and eliminate extra stress and confusion on the day of your program.

Parents or chaperones who are Landmark Park members will still have to pay the program fee; free educational programs are not a membership benefit. Parents should not bring their own children, other than the student, to the program, especially if they are younger than the group they are accompanying. For programs in which parents and chaperones are not allowed, for example Living History, any parents or chaperones who do show up on the day of the program will be asked to leave the program area.